LibertyCES Submittal Desk
A submittal package is the set of manufacturer documentation — product data sheets, performance curves, dimensional drawings, materials-of-construction and chemical compatibility data, certifications, O&M manuals, and warranty information — that proves the equipment being purchased actually meets the project’s specification, submitted for the engineer of record’s review before the job can move forward. If the equipment is already selected or quoted from LibertyCES and the job now needs that package assembled and formatted against the spec section, this is the direct path.
Already have a quote or PO number from LibertyCES? Send the spec section and submittal deadline and get a real package back — not a raw manufacturer PDF dump.
Request Submittal Support →LibertyCES Assembles Manufacturer Documentation. It Does Not Certify Compliance.
LibertyCES is an authorized equipment distributor and manufacturer representative. For a submittal package, that means pulling and formatting the real documentation the manufacturer already publishes for the exact model quoted — cut sheets, curves, drawings, certifications, O&M data, and warranty terms — and organizing it against the project’s own spec section numbering.
LibertyCES is not the engineer of record, does not perform installation or construction labor, and does not issue its own compliance certifications, professional-engineer stamps, or submittal approvals. Reviewing and approving (or rejecting) a submittal is the responsibility of the project’s engineer of record. LibertyCES’s role stops at getting the real manufacturer documentation into the reviewer’s hands, correctly formatted and on time.
What Goes Into a LibertyCES Submittal Package
Six categories of real manufacturer documentation, assembled against the equipment actually quoted — not a generic catalog packet.
Manufacturer cut sheets for the exact model quoted — dimensions, ratings, materials of construction, wetted-parts breakdown, and pump/flow performance curves where the model has one, sourced directly from the manufacturer, not a generic catalog page.
Manufacturer-published dimensional and outline drawings for the specific model — footprint, connection sizes, mounting details — for fitting into the project’s layout and coordination drawings.
Wetted-material documentation matched to the actual process chemistry named in the spec. LibertyCES maintains its own real chemical-compatibility datasets, published openly at data.libertyces.com — a genuine differentiator when a reviewer wants to see compatibility data behind the material selection, not just a manufacturer’s one-line claim.
NSF/ANSI 61 and 372 potable-water listings, ASTM material standards, SEMI standards for semiconductor-grade equipment, and other real material/product certifications — provided wherever the manufacturer publishes them for that specific model.
Manufacturer operation and maintenance manuals for the equipment quoted — installation, startup, maintenance intervals, and spare-parts data — packaged for the O&M binder the closeout process will eventually require.
Manufacturer warranty terms and duration for the specific model quoted, documented in writing as part of the submittal rather than left as a verbal assurance.
LibertyCES’s own chemical compatibility datasets — the real material-vs-chemical data behind product selection — are published openly and publicly at data.libertyces.com. That’s a live, citable source a reviewer can check directly, not a claim buried in a sales sheet.
What to Send LibertyCES for a Fast Turnaround
Four things, sent up front, are what turn a submittal request into a scoped turnaround date instead of an open-ended one.
Not Sure This Is the Right Step Yet?
The Submittal Desk assumes the equipment is already selected or quoted. If the job is still earlier than that, start on the Bid Desk instead — quotes, approved-equal reviews, and submittal support all run through the same direct line.
Send the Spec Section, Get the Submittal Package Back
There’s no separate submittal form — every request runs through the same direct line to James Riggins and the LibertyCES team. Send the PO or quote reference, the spec section number, the approved shop drawing requirements, and the real deadline, and the package comes back scoped to what the project actually needs.
Prefer to browse first? Manufacturer cut sheets, selection guides, and LibertyCES’s own equipment guides are on the Downloads Hub.
Submittal Desk FAQ
What documents are typically included in a submittal package from LibertyCES?
Manufacturer product data sheets, performance/pump curves where applicable, dimensional drawings, materials-of-construction and chemical compatibility documentation, certifications the manufacturer publishes for that model (NSF/ANSI, ASTM, SEMI, and similar), O&M manuals, and warranty information — all assembled against the project’s own spec section numbering. LibertyCES also publishes its own compatibility datasets openly at data.libertyces.com, which reviewers are free to reference directly.
How fast can LibertyCES turn around a submittal package?
Turnaround depends on how many line items are involved and how quickly the manufacturer’s documentation is on file versus needing to be requested fresh from the factory. Sending the spec section, the approved shop drawing requirements, and the real submittal deadline up front is what lets LibertyCES scope a specific turnaround date instead of a vague estimate — send those three things first.
Does LibertyCES review or stamp submittals?
No. LibertyCES assembles and provides manufacturer documentation for the equipment it supplies — it is not the engineer of record and does not issue its own compliance certifications, review stamps, or professional-engineer approvals. Reviewing, stamping, and approving (or rejecting) a submittal is the responsibility of the project’s engineer of record and, procedurally, the general contractor routing it through the review chain.
What happens if a submittal is rejected or needs resubmission?
LibertyCES gets the reviewer’s specific comments or markup and revises the package to address them — substituting a different certification, adding a missing curve, or correcting a spec-section mismatch. Send the actual review comments rather than a general "it was rejected," so the resubmission targets the specific requirement the reviewer flagged instead of resending the same package.
Can LibertyCES provide BABA/AIS certification letters for a federally funded project?
Yes, where the manufacturer publishes them. For federally funded water projects (EPA SRF, WIFIA, USDA Rural Development), LibertyCES requests Build America, Buy America (BABA) and American Iron and Steel (AIS) certification letters from the manufacturer for the exact model being submitted. See the full compliance breakdown on the BABA/AIS Compliance Guide.
Already have equipment quoted and need the paperwork?
Send the PO or quote reference, the spec section, and the deadline. LibertyCES will scope it against the manufacturer roster and get a real submittal package back — not a placeholder acknowledgment.